3110- Enrollment Policy

 

Policy Number: 3110
Dated: 03/29/2022

Enrollment Policy

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Purpose

American Leadership Academy has been granted by the State Charter School Board a fixed number intended for student enrollment, with enrollment being open to all residents of the state. American Leadership Academy complies with all federal and state admission policies and will not discriminate on the basis of race, religion, age, gender, disability, or any other specification protected by law.


Open Enrollment

Applications for new students are accepted during the designated open enrollment period each January through March for the following school year.  Following the open enrollment period, a determination is made as to whether the number of eligible applicants exceeds the number of available spaces for each class.

All parents wishing to enroll new students in American Leadership Academy must first submit an application.  Open enrollment is for all families with new students.

Submission of the application does not guarantee enrollment.  When the capacity for any grade level has been reached, enrollment will be held in accordance with state and federal law.  The law calls for a lottery/waitlist when student enrollment population has reached the state allotted cap. 


Lottery/Waitlist Selection

As required by law, a public lottery procedure will be initiated when the number of eligible applicants exceeds the capacity of a class or grade level.  A lottery is a random selection process by which ALA admits applicants which will determine their placement on a waitlist for open seats.  Utah law allows ALA to prioritize the enrollment of certain students as indicated within this policy.  Students who enter the lottery, but do not gain admission, or who later apply for admission for grade levels in which there is no room, will be maintained on a waitlist. 

It is important to note that positions of names on a waitlist are not static because enrollment preferences change.  There are many scenarios in which the enrollment preference of a student on the waitlist may change.  For example, once the sibling of a student on the waitlist begins attending the charter school—they would move ahead of students who do not have a sibling preference.


Post Open Enrollment

Admission applications received after the open enrollment period will not be eligible for the open enrollment lottery.  Instead, these applications will be processed on a first-come, first-serve basis behind applications received during the open enrollment period and behind students with priority enrollment, such as returning students.

First-come, first-serve is defined as a process after the open enrollment period whereby admission applications are processed in order by the date and time they are received and by any priority enrollment preference.  Parents whose students are admitted during this process, including those on the wait list, will receive a notice of an offer of admission.  Offers of admission must be accepted within the timeline specified in the offer.


Preferential Enrollment

Preferential enrollment may be given to:

1. A child or grandchild of a member of the school governing board or of a founding board member;

2. A sibling of a student who is currently enrolled in the school;

3. A child of an employee of the school; or

4. A student who resides within a two-mile radius of the school.


Required Application Information

- School district of residence

- Prior speech and\or language services

- SPED\IEP\504 history

- Expulsion\suspension history

- Transcript

- Attendance report

- Behavior report


Required Registration Information

- Emergency contact

- Ethnicity\Race

- Home language\ESL\bilingual education

- Medical information\history including visual or hearing impairments, ADD/ADHD, etc.

- Foster child\ward of state

- Refugee status

- Media consent and release

- School directory disclosure


 Required Documents

- A certified copy of the student’s birth certificate. In the absence of a birth certificate other sufficient and reliable documentation proving the student’s identity and age must be provided to the school along with a signed and notarized affidavit explaining why a birth certificate cannot be provided.

- Copy of latest IEP or 504 (if applicable).

- A complete and updated immunization record or exemption form.

Applications, along with all required enrollment information and required documents, must be submitted before a student will be considered for enrollment.

All submitted applications must also include a five dollar ($5.00) processing fee.


Age Requirements For Kindergarten Applicants

Any student enrolling in Kindergarten must be five (5) years old on or before September 1 for the school year they wish to start kindergarten.


Placement Assessments

 There may be times when a new student offered enrollment will need to be scheduled for a readiness placement assessment to determine which grade level the student would be best served.  The student’s grade placement may differ from the application, based on the results of the readiness assessment.  Final acceptance is contingent on capacity in the grade level at which a student tests and we cannot guarantee that we will have sufficient capacity to place a student until after he or she has been tested.  Parents will be notified of the results and final grade placement.


Foreign Exchange Students

 A foreign exchange student must live in the state of Utah and be an approved foreign exchange student by the Utah State Board of Education.  Tuition must be paid unless the foreign exchange program and the student satisfy the requirements of UTAH CODE 53G-6-707 and UTAH CODE R277-612.


Acceptance & Rejections of Applications

 Criteria for the acceptance or rejection of enrollment applications include the following:

1. The capacity of a grade level.

2. For the secondary school, the capacity of a comprehensive program.

3. The ability to maintain a heterogeneous student population.

4. Maintenance of reduced class size where federal or state money is used to reduce class size for the purpose of improving student achievement, or when using school land trust money to reduce class size.

5. Not offering, or having capacity in an elementary or secondary special education class or other special program the student requires.

6. The willingness of a prospective student to comply with school policies.

7. Serious infractions of law or school rules, chronic misbehavior which is likely to endanger persons, property, cause serious disruptions in the school, or place unreasonable burdens on the school staff.

 

Criteria for the acceptance or rejection of enrollment applications may not include the following:

1. Previous academic achievement.

2. Athletic or other extracurricular ability.

3. Special education services for which space is available.

4. The student’s race, color, religion, gender, national origin, disability, or any other classification protected by law.


Transportation

The custodial parent(s)/legal guardian(s) of students enrolled at ALA under these enrollment procedures are responsible to provide transportation or otherwise assure that the student gets safely to and from school.


Expelled Students

 ALA does not admit students who were expelled from other schools or are in the process of being expelled unless granted an exception by the Board of Trustees.


References

Utah Code 53G-6-501-502

Utah Code 53G-6-401-402