3270- Student Fee Policy

   Policy Number: 3270

Date: 04/02/2020

 

STUDENT FEES POLICY

(Download PDF by Clicking Title)

 

PURPOSE 

American Leadership Academy adopts this policy to provide for the orderly establishment and management of a system of reasonable fees; to provide adequate notice to families of fees and fee waiver requirements; to establish a fair and efficient process for granting fee waivers; and to prohibit practices that would exclude students unable to pay fees from participation in school-sponsored activities or create a burden on a student or family as to have a detrimental impact on participation.


POLICY

A.  A school, school official, or employee may not charge or assess a fee or request or require something of monetary value as a condition to a student’s participation in an activity, class, or program provided, sponsored, or supported by a school including for a co-curricular or extra- curricular activity, unless the fee has been approved by and included in the approved governing board fee schedule.

B.  To preserve equal opportunity for all students and to limit diversion of money and school and staff resources from the basic school program. ALA will work to limit student expenditures for school-sponsored activities, including expenditures for uniforms, clubs, clinics, travel, and subject area and vocational leadership organizations, whether local, state, or national.

C.  The school shall provide notice to a parent of each secondary student attending the school of all current fee schedules and fee waiver policies with the registration materials. These materials will also be posted on the ALA website.

D.  The school shall provide an opportunity for a parent to apply to have one or more fees waived and shall grant requested fee waivers to students who are eligible under the provisions of this policy. The school may also choose to offer alternatives to fee waivers.

E.  A school may only collect a fee for an activity, class, or program provided, sponsored, or supported by ALA consistent with policies and state law.


DEFINITIONS

Definitions applicable to this policy are intended to be consistent with UAC R277-407. In the case of a discrepancy, the administrative code shall prevail.

A.  "Co-curricular activity" means an activity, course, or program, outside of school hours, that also includes a required regular school day program or curriculum and conducted or supervised by a teacher or educational professional.

B.  “Curricular activity” means an activity, a course, or a program that is:

1.  Provided, sponsored, or supported by an LEA

2.  Conducted only during school hours.

3.  Intended to deliver instruction.

C.  "Extra-curricular activity" means an activity or program for students, outside of the regular school day, that:

1.  Is sponsored, recognized, or sanctioned by an LEA; and

2.  Supplements or compliments, but is not part of, the LEA's required program or regular curriculum.

D.  "Fundraiser," "fundraising," or "fundraising activity" means an activity or event provided, sponsored, or supported by a school that uses students to generate funds to raise money to

1.  Provide financial support to a school or any of the school's classes, groups, teams, or programs; or

2.  Benefit a particular charity or for other charitable purposes.

E.  "Fundraiser," "fundraising," or "fundraising activity" may include:

1.  The sale of goods or services;

2.  The solicitation of monetary contributions from individuals or businesses; or

3.  Other lawful means or methods that use students to generate funds.

F.  "Fundraiser," "fundraising," or "fundraising activity" does not include an alternative method of raising revenue without students.

G.  "Group fundraiser" or "group fundraising" means a fundraising activity where the money raised is used for the mutual benefit of the group, team, or organization.

H.  "Individual fundraiser" or "individual fundraising" means a fundraising activity where money is raised by each individual student to pay the individual student's fees.

I.  “Instructional supply” means a consumable or non-reusable supply which is necessary for a student to use as part of an activity course or program in a secondary school.

J.  "Noncurricular club" has the same meaning as that term is defined in Section 53G-7-701.

K.  "Provided, sponsored, or supported by a school" means an activity, class, program, fundraiser, club, camp, clinic, or other event that:

1.  Is authorized by an LEA or school, according to local education board policy; or

2.  Satisfies at least one of the following conditions:

a.  The activity, class, program, fundraiser, club, camp, clinic, or other event is managed or supervised by an LEA or school, or an LEA or school employee;

b.  The activity, class, program, fundraiser, club, camp, clinic, or other event uses, more than inconsequentially, the LEA or school's facilities, equipment, or other school resources; or

c.  The activity, class, program, fund-raising event, club, camp, clinic, or other event is supported or subsidized, more than inconsequentially, by public funds, including the school's activity funds or minimum school program dollars.

L.  "Provided, sponsored, or supported by a school" does not include an activity, class, or program that meets the criteria of a noncurricular club as described in Title 53G, Chapter 7, Part 7, Student Clubs.

M.  "Provision in lieu of fee waiver" means an alternative to fee payment or waiver of fee payment.

N.  "Provision in lieu of fee waiver" does not include a plan under which fees are paid in installments or under some other delayed payment arrangement.

Q.  "Regular school day" has the same meaning as the term "school day" described in Section R277- 419-2.

P.  "Requested or required by an LEA as a condition to a student's participation" means something of monetary value that is impliedly or explicitly mandated or necessary for a student, parent, or family to provide so that a student may:

1.  Fully participate in school or in a school activity, class, or program;

2.  Successfully complete a school class for the highest grade; or

3.  Avoid a direct or indirect limitation on full participation in a school activity, class, or program, including limitations created by:

a.  Peer pressure, shaming, stigmatizing, bullying, or the like; or

b.  Withholding or curtailing any privilege that is otherwise provided to any other student.

Q.  “School activity clothing” means special shoes or items of clothing that meet specific requirements, including requesting a specific brand, fabric or imprint. Does not include a school uniform or clothing that is commonly found within a student’s home.

R.  "Something of monetary value" means a charge, expense, deposit, rental, fine, or payment, regardless of how the payment is termed, described, requested or required directly or indirectly, in the form of money, goods or services.

S.  "Student supplies" means items which are the personal property of a student which, although used in the instructional process, are also commonly purchased and used by persons not enrolled in the class or activity in question and have a high probability of regular use in other than school-sponsored activities.

T.  "Student supplies" include:

1.  pencils;

2.  paper;

3.  notebooks;

4.  crayons;

5.  scissors;

6.  basic clothing for healthy lifestyle classes; and

7.  Similar personal or consumable items over which a student retains ownership.

U.  "Student supplies" does not include items listed above if the requirement from the school for the student supply includes specific requirements such as brand, color, or a special imprint in order to create a uniform appearance not related to basic function.

V.  “Textbook” includes a hardcopy book or printed pages of instructional material, including a workbook, or computer hardware, software, or digital content. Does not include instructional equipment or instructional supplies.


ESTABLISHING A FEE SCHEDULE

A.  “Fee” means something of monetary value requested or required by an LEA as a condition to a student’s participation in an activity, class, or program provided, sponsored, or supported by a school.

B.  “Fee” includes:

1.  Money or something of monetary value raised by a student or the student’s family through fundraising. 

2.  Charges or expenditures for a school field trip or activity trip, including related transportation, food, lodging, and admission charges.

3.  Payments made to a third party that provides a part of a school activity, class, or program.

4.  Charges or expenditures for classroom such as textbooks, supplies or materials.

5.  Charges or expenditures for school activity clothing.

6.  A fine, other than a fine identified in the subsection below.

C.  “Fee” does not include:

1.  A student fine specifically approved by the Board for:

a.  Failing to return school property;

b.  Losing, wasting, or damaging private or school property through intentional, careless, or irresponsible behavior, or as described in Section 53G-8-212; or

c.  Improper use of school property, including a parking violation;

2.  A payment for school breakfast or lunch;

3.  A deposit that is:

a.  A pledge securing the return of school property that is refunded upon the return of the school property; or

b.  A charge for insurance, unless the insurance is required for a student to participate in an activity, course, or program or

4.  Charges associated with a student’s participation in a non-curricular club.

D.  Setting Process

The school, in consultation with administrative staff and other stakeholders, will develop a proposed fee schedule to submit to the Board. When determining a fee proposal for Board approval, the staff may consider the following factors:

1.  The school’s cost to provide the activity, class, or program.

2.  The school’s student enrollment.

3.  The number and monetary amount of fee waivers, designated by individual fees, annually granted within the prior years.

4.  The historical participation and school interest in certain activities.

5.  The prior year fee schedule.

6.  Other resources available through donations and fundraising.

E.  Board Approval of Fee Schedules and Policies

1.  The Board shall annually review the provisions of this policy.

2.  Fee schedules and policies for ALA shall be adopted by the Board on or before April 1st of each year in a regularly scheduled public meeting of the Board.

3.  Prior to adopting the annual fee schedule, the Board shall encourage public participation in the process and provide an opportunity for the public to comment on the proposed fee schedule during a minimum of two public meetings of the Board.

4.  The Board shall provide notice of the meetings:

a.  To the public in accordance with the Utah Open and Public Meetings Act.

b.  To parents and students using the same form of communication regularly used by ALA to communicate with parents.

5.  Minutes of the Board meeting during which the fee and fee policies are adopted together with copies of the approved policy and fee schedule shall be kept on file and made available upon request as required by UCA 52-4-203.

6.  The Board may adopt amended fee schedules after the April 1st date following the same approval process used for the original fee schedule.

F.  Fee Schedule Requirements

The Board’s adopted fee schedule shall include:

1.  A specific amount for each fee.

2.  If a student is responsible for multiple fees related to one activity, class, or program, a clear delineation of each fee and the fee total for each activity, class, or program.

3.  Beginning with the 2020-2021 school year:

a.  A per student annual maximum aggregate fee amount that the school may charge a student for the student’s participation in all courses, programs, and activities provided, sponsored, or supported by a school for the year.

b.  A maximum fee amount per student for each activity.

c.  A spend plan for the revenue collected from each fee charged. The spend plan for each fee charged shall include a list or description of anticipated types of expenditures, for the current fiscal year or as carryover for use in a future fiscal year, funded by the fee charged. 

d.  Students and parents who do not qualify for fee waivers may not be required to pay an increased fee amount to make-up for or cover the costs of students and families who qualify for fee waivers.

e.  In calculating the expense incurred by the school in relation to an individual student, the cost of providing fee waivers to fee waiver eligible students may not be considered.

f.  Schools may notify students and families that they may voluntarily pay an increased fee amount or provide a donation to assist in covering the costs of other students and families.

g.  A fee shall be equal to or less than the expense incurred by the school to provide for a student activity, course, or program. 

h.  An additional fee may not be charged, or a particular fee may not be increased to supplant or subsidize another fee.

4.  Fee maximum should be set to protect students from unreasonable expenditures in order to participate in classes, activities, or programs.

5.  Waivers must be funded through unrestricted State revenues or other unrestricted local revenues.

6.  A fee listed on a school fee schedule is the maximum amount which may be charged per student for a class or school sponsored or supported activity including uniforms, travel, and clinics, but the actual amount charged may be less.


FEES FOR CLASSES AND ACTIVITIES DURING THE REGULAR SCHOOL DAY

A.  Elementary Schools

1.  No fee may be charged in kindergarten through grade six for any regular school day activity including assemblies and field trips or for any snacks, materials, textbooks, instructional or school supplies.

2.  An elementary school teacher may provide to a student’s parent or guardian a suggested list of student supplies, as defined in this policy, for use during the regular school day so that a parent or guardian may furnish, on a voluntary basis, those supplies for student use. Such a list MUST include the following language:

“Notice: The items on this list will be used during the regular school day. They may be brought from home on a voluntary basis, otherwise, they will be furnished by the school.”

3.  The school must provide any necessary school supplies not voluntarily furnished by a parent or guardian.

4.  A school may require a student at any grade level to provide materials or pay for an additional discretionary project if the student chooses a project in lieu of, or in addition to a required classroom project.

5.  A fee may be charged for extended-day kindergarten so long as the fee is on the board approved fee schedule and is fee waiver eligible.

B.  Secondary Schools

1.  Fees may be charged in connection with an activity, class, or program provided, sponsored, or supported by the school for a student in a secondary school that takes place during the regular school day if the fee is on the Board approved fee schedule.

2.  All fees are subject to the fee waiver provisions of this policy.

3.  If a secondary class is established or approved, which requires payment of fees or purchase of items for students to participate fully and to have the opportunity to acquire all skills and knowledge required for full credit or highest grades, the fees or costs for the class must be approved by and appear on the Board fee schedule and shall be subject to the fee waiver provisions of this policy.

4.  The school may require a secondary student to provide student supplies as defined in this policy.

5.  If the school requires special shoes or items of clothing that meet specific requirements, including requesting a specific color, style, fabric, or imprint, the cost of the special shoes or items of clothing are considered a fee, and subject to fee waiver.

6.  Beginning in the 2022-2023 school year the school may not charge a fee for:

a.  A textbook. A textbook fee may only be charged for concurrent enrollment or advanced placement courses, and these fees are subject to fee waivers.

b.  “Textbook” means instructional material necessary for participation in a course or program, regardless of the format of the material including books, printed materials, consumable workbooks, computer hardware, software, or digital content and the cost of maintenance and replacement as a result of normal use.

c.  “Textbook” does not include instructional equipment.

7.  Remedial courses and credit recovery fees are subject to all school fee requirements. These fees shall be placed on the school’s fee schedule and are subject to fee waivers. Additionally, beginning with the 2022-23 school year, any instructional material provided for a student to complete a remedial course or credit recovery, is considered a textbook and therefore shall be provided free of charge.

8.  Schools may charge a fee for instructional equipment subject to fee waivers.

a.  “Instructional equipment” means equipment or supplies required for a student to use as part of a secondary course that become the property of the student upon exiting the course.

b.  “Instructional equipment” includes course related tools or instruments.

9.  The school may charge the cost to access software, digital content, or other instructional materials that are required as part of an activity, course or program. These fees are subject to fee waiver.


PROJECT RELATED COURSES

A.  In project related courses, projects required for course completion shall be included in the course fee and subject to a fee waiver.

B.  The school may require a student at any grade level to provide materials or pay for an additional discretionary project if the student chooses and the course teacher approves a project in lieu of, or in addition to, a required classroom project. The additional costs for the alternate project are not subject to fee waiver.

C.  The school shall avoid allowing high cost additional projects, particularly if authorization of an additional discretionary project results in pressure on a student by teachers or peers to also complete a similar high cost project.

D.  The school or teacher may not require a student to select an additional project as a condition to enrolling, completing, or receiving the highest possible grade for a course.


SCHOOL ACTIVITIES OUTSIDE OF THE REGULAR SCHOOL DAY

A.  Fees may be charged in connection with any school-sponsored program or activity, that does not take place during the regular school day, regardless of the age or grade level of the student, if:

1.  Participation in the activity is voluntary

2.  The fee is on the Board approved fee schedule

3.  The amount collected from the student is equal to or less than the maximum fee amount on the approved fee schedule

4.  The fee revenue is collected in compliance with ALA financial policies

5.  The fee revenue is expended in compliance with the spend plan

6.  The fee is subject to the fee waiver requirements

7.  For elementary students the student’s participation in the activity does not affect a student’s grade or ability to participate fully in any course taught during the regular school day

B.  Schools that provide, sponsor, or support an activity, class, or program outside of the regular school day or school calendar are subject to the provisions of this policy regardless of the time or season of the activity, class, or program.


NOTICE TO PARENTS

A.  The school shall annually publish the Board’s approved fee schedule, including fee maximums, and fee waiver policies on the school’s website in an easily accessible location.

B.  The parent of each student shall be provided a copy of the fee schedule, fee waiver policies, and the school fee documents required by Utah Administrative Code R277-407-6 annually in the school’s registration materials and upon registration to the parent of a student who enrolls after the initial registration period.

C.  Upon request, the school shall provide printed copies of school fee schedules, waiver policies, and documents to a parent or guardian who is unable or chooses not to access them through the ALA school website.

D.  If more than 20% of the student or parent population of ALA uses a single language other than English as their first language, ALA will publish the fee schedule and fee waiver policies in the language of those families.

E.  The administrator shall make arrangements for an ALA representative to meet personally with each student’s parent or family and make available an interpreter for the parent to understand the fee schedule and waiver policies when the student or parent’s first language is a language other than English and ALA has not published the information in the parent’s first language.


FEE WAIVERS

A.  General Fee Waiver Provisions

1.  “Waiver” or “fee waiver” means a full release from the requirement or payment of a fee and from any provision in lieu of a fee payment.

2.  All fees are subject to fee waiver unless specifically identified as a non-waivable charge in this policy or UAC R277-407.

3.  The school is not required to waive a non-waivable charge.

4.  The school will provide adequate waivers or other provisions in lieu of fee waivers to ensure that no student is denied the opportunity to participate in a class or school- sponsored or supported activity because of an inability to pay a fee.

5.  The process for obtaining a fee waiver, pursuing an alternative to fee waiver, or appealing the denial of a fee waiver shall be administered confidentially, fairly, objectively, without delay, and in a manner that avoids stigma, embarrassment, undue attention, and unreasonable burdens on students and parents.

6.  A student receiving a fee waiver or other provisions in lieu of a fee shall not be treated differently from other students or identified to students, staff members, or other persons who do not need to know of the waiver.

7.  Any requirement that a student pay a fee is suspended during any period in which the student’s eligibility for a fee waiver is being determined or a denial of a fee waiver is being appealed.

B.  Fee Waiver Eligible Charges

1.  An activity, class, or program that is:

a.  Primarily intended to serve school-age children.

b.  Taught or administered, more than inconsequentially, by a school employee as part of the employee’s assignment.

2.  An activity, class, or program that is explicitly or implicitly required:

a.  As a condition to receive a higher grade, or for successful completion of a school class or to receive credit, including a requirement for a student to attend a concert or museum as part of a music or art class for extra credit, or

b.  as a condition to participate in a school activity, class, program, or team, including a requirement for a student to participate in a summer camp or clinic for students who seek to participate on a school team, such as cheerleading, football, soccer, dance, or another team.

3.  An activity or program that is promoted by a school employee, such as a coach, advisor, teacher, school-recognized volunteer, or similar person, during school hours where it could be reasonably understood that the school employee is acting in the employee’s official capacity.

4.  An activity or program where full participation in the activity or program includes:

a.  Travel for state or national educational experiences or competitions.

b.  Debate camps competitions.

c.  Music camps or competitions.

d.  A concurrent enrollment, CTE, or AP course.

5.  Activity clothing required to be worn by a student when participating as a club, school group, or team.

6.  Official curricular, co-curricular, and extra-curricular club or team uniforms that are required for student participation.

C.  Non-waivable Charges

Non-waivable charges are costs, payments, or expenditures which are not considered to be school fees and are not subject to fee waivers.

1.  Non-waivable charges include a personal discretionary charge or purchase for:

a.  Insurance, unless the insurance is required for a student to participate in an activity, class, or program;

b.  College credit related to the successful completion of a concurrent enrollment class or an advanced placement examination; and

c.  A personal consumable item such as a yearbook, class ring, letterman jacket or sweater, or other similar item, except when requested or required by a school as a condition to a student’s participation.

2.  Charges designated by Utah Code, federal law, or administrative rule not to be a fee are non-waivable charges including:

a.  Tuition for nonresident out-of-state students and foreign students, foreign student transcript translation fees and I-20 form processing charges;

b.  A charge for an activity, class, program, that meets the criteria of a noncurricular club as described in Utah Code Title 53G, Chapter 7, Part 7, Student Clubs;

c.  A charge for a school breakfast or lunch;

d.  A fine for improper use of school property, including a parking violation; or

e.  A fine for replacement of damaged or lost school property in accordance with Utah Code Ann. 53G-8-212.

1.  If the student and the student’s parent are unable to pay for damages or if it is determined by the school in consultation with the student’s parent that the student’s interests would not be served if the parent were to pay for the damages, the school may provide for a program of work the student may complete in lieu of the payment.

2.  No fine may be assessed for damages which may be reasonably attributed to normal wear and tear.

D.  Fee Waiver Administrator

1.  The Executive Director shall designate at least one person at the appropriate administrative level to act as the “Fee Waiver Administrator.” The designated individual shall:

a.  Be trained in and have a knowledge and understanding of school fees, the fee waiver process, and student data privacy laws; and

b.  Work in an appropriate setting to facilitate confidential conversations and documents.

2.  The Fee Waiver Administrator shall be responsible to:

a.  Review fee waiver applications and verification documents;

b.  Grant or deny fee waiver requests;

c.  Compile all logs and maintain fee waiver documents in compliance with the Family Educational Rights and Privacy Act (FERPA); and

d.  Report fee waiver information.

3.  The Fee Waiver Administrator’s contact information will be available on the school’s website with other school fee information and in student registration materials.

4.  A student may not assist in the fee waiver approval process.

E.  Fee Waiver Application Process

1.  A school shall use the standardized state board school fees notice and fee waiver applications to inform parents of the process of obtaining a fee waiver.

2.  The application for fee waiver shall be included on each school’s website.

3.  The fee waiver request process shall have no visible indicators that could lead to identification of fee waiver applicants.

4.  A parent or student desiring to have one or more fees waived shall submit a completed fee waiver application and verification of eligibility to the Fee Waiver Administrator. 

5.  A family having more than one student enrolled in the [LEA’s] school may submit one application which will determine eligibility for fee waivers for all students in the family. The application for fee waiver must clearly identify the names, and grade levels, of the other students in the family.

6.  A student must reapply for fee waiver each school year.

7.  If a student or their family experiences a change of financial circumstances so that the waiver eligibility no longer exists or that the eligibility does exist, the Fee Waiver Administrator may charge or waive a proportional share of the fees for a reduced fee for the remainder of the fee waiver period.

8.  Students may turn fee waiver applications into the finance office any time before October 1st. Students enrolled after October 1st may turn a fee waiver application into the finance office within 30 days of their enrollment.

F.  Fee Waiver Eligibility Verification

1.  A student is eligible for and will be granted a fee waiver if the Fee Waiver Administrator receives a completed application and verification of one of the following from the student or parent:

a.  The student’s family income qualifies under the levels set by the State Superintendent and the parent provides verification in the form of income statements, pay stubs, or tax returns:

1.  these levels are set to correspond to the income levels for the federal free lunch program and may be found at utah.gov/schoolfees on the fee waiver application form;

2.  all income received by the household is considered including salary, public assistance benefits, social security payments, pensions, unemployment compensation and child support payments.

b.  The student receives Supplemental Security Income (SSI) and the parent provides benefit verification documents from the Social Security Administration. 

c.  The student’s family receives Temporary Assistance for Needy Families (TANF) and the parent provides benefit verification from the Utah Department of Workforce Services for the period for which the fee waiver is sought which may be in the form of an electronic screenshot of eligibility determination or status.

d.  The student is in foster care through the Division of Child and Family Services; or is in state custody and the individual seeking the waiver provides the youth in care required intake form and school enrollment letter, provided by a case worker from the Utah Division of Child and Family Services or the Utah Juvenile Justice Department.

2.  A school shall ensure that a fee waiver or other provision in lieu of fee waiver is available to any student whose parent is unable to pay.

G.  Service In Lieu of Fees

1.  ALA may allow a student to perform service in lieu of a fee, but service in lieu of a fee may not be required. ALA may allow a student to perform service in lieu of a fee if the service assignment is appropriate to the:

a.  Age of the student;

b.  The physical condition of the student;

c.  Maturity of the student;

d.  The service is consistent with state and federal laws, including section 53G-7- 504 and the Federal Fair Labor Standards Act, 29 U.S.C. 201;

e.  The service can be performed within a reasonable period of time; and

f.  The service is at least equal to the minimum wage for each hour of service.

2.  A student who performs service may not be treated differently than other students who pay a fee.

3.  The service may not create an unreasonable burden for a student or parent and may not be of such a nature as to demean or stigmatize the student.

H.  Notification of Eligibility

1.  After reviewing the documentation provided by the student and the student’s parent, the Fee Waiver Administrator will approve or deny the fee waiver request.

2.  The Fee Waiver Administrator shall provide written notice of the decision to grant or deny a fee waiver request to the student’s parent using the standardized state board fee waiver decision and appeal form.

3.  If a fee waiver request is denied, the written notice of decision shall include the reason the request was denied and a copy of the appeal process and appeal form.

I.  Appeal of Fee Waiver Denial

1.  A student or the student’s parent may appeal the decision to deny a fee waiver request by completing and submitting the appeal form included with the denial or found on the school website to the Business Administrator within [10] school days of receiving notice of denial.

2.  The school shall contact the parent within [two (2) weeks] after receiving the appeal and schedule a meeting with the Business Administrator to discuss the parent’s concerns.


CREDIT RECOVERY & REMEDIATION

A.  LEAs are required to provide remediation courses to secondary students who do not meet competency levels in English, Mathematics, Science, or Social Studies.

B.  LEAs are also permitted to charge a fee for participation in these courses as provided in 53G-9- 803.

C.  LEAs may also make credit recovery courses available to secondary students who need to repeat or retake a course in order to graduate. As participation in these classes increases a student’s competency levels and helps them to meet graduation requirements, any charge associated with these courses is consider a fee.

D.  These fees shall be listed on the LEAs fee schedule and are subject to fee waivers.

E.  Beginning with the 2022-23 school year, any instructional material provided for a student to complete a remediation or credit recovery course, is considered a textbook and shall be provided free of charge.


COLLECTION OF SCHOOL FEES

A.  A school may make an installment payment plan available to a parent or student to pay for a fee, however, an installment payment plan may not be required in lieu of a fee waiver.

B.  A student may not collect or receive student fees from other students or parents.

C.  A school may pursue reasonable methods for collecting student fees, but may not, as a result of unpaid fees:

1.  Exclude a student from a school, an activity, class, or program that is provided, sponsored, or supported by a school or [LEA] during the regular school day;

2.  Refuse to issue a course grade; or

3.  Deny a former or current student receipt of official student records, including written or electronic class schedules, grade reports, diplomas, or transcripts.

D.  A school may impose a reasonable charge to cover the cost of duplicating, mailing, or transmitting transcripts and other school records.

E.  A school may not charge for duplicating, mailing, or transmitting copies of school records to an elementary or secondary school in which a former student is enrolled or intends to enroll.

F.  If a school's property has been lost or willfully cut, defaced, or otherwise damaged, the school may withhold the issuance of an official written grade report, diploma, or transcript of the student responsible for the damage or loss until the student or the student's parent has paid for the damages in accordance with 53G-8-212(2)(a).

G.  Notwithstanding Subsection 4, a school may not withhold any records required for student enrollment or placement in a subsequent K-12 school.


FUNDRAISING

A.  Any fundraising activity must be approved and conducted in accordance with ALA’s Fundraising Policy.

1.  A school may not authorize, establish, or allow for required individual fundraising.

2.  A school may allow optional individual fundraising opportunities for students to raise money to offset the cost of the student’s fees.

3.  A school may allow for group fundraisers.

B.  A school shall not deny a student membership in or participation on a team or group or in an activity based on the student’s non-participation in a fundraiser.

C.  Schools seeking to use alternative methods of raising revenue must comply with ALA’s Fundraising Policy and UAC R277-113.


DONATIONS IN LIEU OF FEES

A.  A school may not request or accept a donation in lieu of a fee from a student or parent unless the activity, class, or program for which the donation is solicited will otherwise be fully funded by the school and receipt of the donation will not affect participation by an individual student.

B.  A donation is a fee if a student or parent is required to make the donation as a condition to the student's participation in an activity, class, or program.

C.  Actions to solicit or accept a donation or contribution must be in compliance with all Board policies, must clearly state that donations and contributions by a student or parent are voluntary, and may not place any undue burden on a student or family.


SCHOOL REPORTING REQUIREMENTS

A.  The Board Chair shall submit a Certification of Compliance annually affirming compliance with the provisions of this policy.

B.  The Charter Director shall submit a Certification of Compliance annually affirming compliance with the provisions of this policy and submit the following forms:

1.  Student Fee Schedule with Spend Plan

2.  School Fee Policy

3.  School Fee Waiver Policy

4.  Notice of Fee Waiver Criteria provided by the LEA to student’s parents

C.  Each school shall maintain records and submit documentation annually of:

1.  Number of students enrolled as of October 1

2.  Number of students granted fee waivers

3.  Dollar amount of fees waived

4.  Number of students who worked in lieu of fee waivers

5.  Dollar amount of fees collected from students

6.  Dollar amount of fees collected from students for curricular activities

7.  Dollar amount of fees collected from students for co-curricular activities

8.  Dollar amount of fees collected from students for extra-curricular activities

D.  For each fee on an ALA’s fee schedule described in Section 52G-7-505, ALA shall:

1.  By July 1, 2020, determine whether the fee is curricular, co-curricular, or extracurricular;

2.  For the 2020-2021 school year, measure the total number of:

a.  students who pay each fee;

b.  money received for each fee;

c.  measure the total number of students who receive a fee waiver and the value of each waiver for each waived fee; and (iv)

d.  By July 1, 2021, report the separate categories of data gathered.


TRAINING

The Executive Director or his/her designee shall provide for annual training of school employees on fee related policies enacted by the Board specific to each employee’s job function.


REFERENCES

Utah Code R277-407 HB 0309

HB 080